Timesheet 365 Glossary

Unlock every term that powers smarter time tracking! From project hours to approvals and automation, this glossary turns confusing jargon into clear, actionable knowledge, helping you track time smarter, faster, and with total confidence.

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Activity Tracking – Logging work time against specific tasks for accurate insights.
Approval Delegation – Reassigning approval duties to avoid bottlenecks.
Automated Reminders – Alerts for missing hours or pending approvals.
Access Control – Role-based permissions for viewing, editing, or approving time.
Approval Workflow – Structured review path for timesheet validation.

Billable Hours – Time chargeable to clients using defined rates.
Billing Automation – Converting approved hours into invoices instantly.
Billing Rates – Customizable pricing assigned by user, task, or project.
Budget Tracking – Monitoring project costs based on real-time hours.

Custom Fields – Personalized data fields added to time entry forms.
Client Billing – Linking project hours to customers for transparent invoicing.
Compliance Monitoring – Tracking logs and approvals to meet policy requirements.
Cost Allocation – Assigning costs based on hours, tasks, and roles.
Capacity Planning – Understanding team availability using logged hours.

Data Privacy – Protecting all time logs with Microsoft-grade security.
Delegation Management – Allowing managers to hand off approvals easily.
Data Encryption – Securing every entry with end-to-end encryption.
Dashboard Insights – Real-time visuals of hours, workloads, and project progress.

Effort Tracking – Measuring actual time spent on tasks.
Expense Alignment – Mapping expenses with project time logs.
Entry Validation – Checking timesheet accuracy before submission.
Employee Work Logs – Daily/weekly summaries of recorded hours.

Forecasting – Predicting project timelines based on time data.
Flexible Reporting – Customized reports filtered by user, project, or task.
Financial Insights – Visibility of costs vs. time invested.
FTE Tracking – Mapping time entries to full-time equivalency metrics.

Granular Reporting – Detailed breakdowns of hours, tasks, and users.
Group Approvals – Multi-level approval routing for teams.
Goal Tracking – Monitoring project milestones using logged effort.
Global Time Zones – Tracking hours across different regions seamlessly.

Hours Log – Core record of time entries per user.
Hybrid Work Tracking – Logging office, remote, and on-site hours.
Holiday Mapping – Automatically adjusting for non-working days.
High-Accuracy Billing – Preventing invoice errors using validated hours.

Integrated Time Tracking – Working directly inside Teams & SharePoint.
Instant Approvals – One-click manager approvals.
Idle Time Capture – Tracking time gaps for productivity optimization.
Insight Engine – Analytics identifying delays and workload issues.

Job Costing – Calculating total cost of a task based on hours × rates.
Job Role Mapping – Assigning permissions and billing rules by role.
Just-in-Time Approvals – Approvals triggered exactly when needed.
Joint Task Logs – Multiple users logging time on shared tasks.

Key Metrics Dashboard – Snapshot of team performance and workloads.
Knowledge Task Logging – Tracking analytical or creative work hours.
KPI Monitoring – Using time data to track productivity KPIs.
Kanban Time Flow – Visualizing tasks and hours in board view.

Linked Entries – Hours automatically connected to projects or tasks.
Leave Tracking – Managing paid, sick, and vacation days.
Late Submission Alerts – Notifications for overdue timesheets.
Labor Costing – Total cost estimation based on hourly logs.

Manager Approval Panel – Central hub for reviewing, delegating, or rejecting hours.
Microsoft 365 Integration – Native experience inside Teams & SharePoint.
Multi-Project Tracking – Logging time across multiple parallel projects.
Monthly Summary View – High-level calendar-based overview.

Non-Billable Hours – Internal or admin time not charged to clients.
Notifications Center – Alerts for approvals, edits, and missing logs.
Night Shift Logging – Support for entries crossing at midnight.
Notes on Entries – Users add comments to provide context.

Overtime Tracking – Logging extra hours automatically.
Operational Transparency – Clear visibility into team workloads.
Onboarding Projects – Tracking time for new-client setup phases.
Objective-Based Logging – Recording time linked to specific outcomes.

Project Time Tracking – Logging time per task, phase, or project.
Productivity Analysis – Identifying bottlenecks using time data.
Project Workflow Mapping – Defining phases and deliverables.
Performance Insights – Comparing logged hours vs. estimated hours.

Quick Approvals – Fast-track approval workflow.
Quality Checks – Automatic validation of entries.
Quarterly Reports – Time and cost insights over quarter cycles.
Quota Hours – Required number of hours per period.

Real-Time Insights – Live visibility into project status.
Resource Allocation – Distributing workloads efficiently.
Reporting Suite – Detailed, exportable timesheet reports.
Role-Based Permissions – Restricting access based on user roles.

Smart Delegation – Passing approvals without losing visibility.
Secure Authentication – MFA and Microsoft login security.
Schedule Compliance – Ensuring teams follow required logging patterns.
Summary Tiles – Snapshot blocks showing total hours, cost, etc.

Task Tracking – Monitoring progress of detailed tasks.
Timesheet Automation – Smart fill, auto-validate, reminders.
Time Entry Validation – Ensuring accurate logs before approval.
Timeline View – Visual representation of project progress.

User Roles – Admin, Manager, Approver, Observer, Employee.
Unified Dashboard – All time, tasks, and insights in one hub.
Utilization Rate – Percentage of productive, billable hours.
Usage Logs – Tracking system usage data.

Visibility Controls – Managing who sees projects or costs.
Vacation Logs – Tracking all kinds of leaves.
Variance Analysis – Comparing planned vs. actual time.
Vertical Reporting – Department-level time insights.

Work Type Categories – Office, Onsite, Remote, WFH.
Workload Balance – Preventing overload across teams.
Weekly Timesheet – Standard format for logging weekly hours.
Workflow Automation – Auto-routing approvals and reminders.

XML Export – Exporting structured timesheet data.
X-Shift Logging – Tracking extended or overlapping shifts.
X-Factor Metrics – KPIs showing impactful productivity trends.
Cross-System Integration (XSI) – External system connectivity.

Yearly Overview – Full-year timeline of hours and projects.
Yield Insights – Productivity output compared to time spent.
Year-End Reports – Annual summaries for audits.
Your-Time Editor – User-controlled time entry adjustments.

Zero Data Access Policy – No external access to your data.
Zone-Based Time Tracking – Logging hours across time zones.
Zero Error Billing – Invoice accuracy powered by validated logs.
Zero Overlap Detection – Preventing duplicate time entries.