Asset Tracking with Grouped Asset Views: A Manufacturing Success Story

Spotlight

Asset Manager 365 helped a manufacturing company replace scattered spreadsheets, paper logs, and whiteboard tracking with a centralized platform featuring Grouped Asset Views. This eliminated frequent errors, asset misplacements, and audit delays by providing real-time visibility, automated check-ins, and consolidated reporting. The result? A 40% reduction in asset loss, 70% faster audits, and full accountability across multiple sites.With role-based access and mobile support, teams could track, manage, and verify assets on the go.

Highlights

0 %

Reduction in Asset Loss

0 %

Faster Audit Completion

0 %

Real-Time Asset Visibility

Customer’s Speak

Mike Reynolds

Legal Operations Manager

“

Managing contracts manually led to missed deadlines, compliance risks, and inefficiencies. With SharePoint Contract Management, automation streamlined workflows, reduced manual effort, and ensured compliance. Now, we focus more on clients instead of paperwork.

Challenges

Disjointed Asset Tracking
Different sites used their own tools—ranging from spreadsheets to whiteboards—to track assets. This caused frequent errors and made centralized tracking impossible.

Manual, Time-Consuming Audits
Audits took weeks due to manual counting, paper logs, and disconnected systems, often disrupting operations.

Frequent Asset Loss and Misplacement
Without location tagging or ownership tracking, tools and machinery often went missing, causing replacement costs and downtime.

Lack of Real-Time Visibility
With no unified dashboard, the operations team couldn’t get a clear view of where assets were, how they were used, or when they were due for maintenance.

Solutions

Centralized Platform with Grouped Asset Views
Asset Manager 365 consolidated all asset information into one system, grouping related assets by type, location, and department for easier tracking.

Automated Check-In/Out via QR Codes
Assets are tagged with QR codes, enabling staff to log check-ins and check-outs instantly from any device.

Geo-Tagging and Usage History
Each asset’s location and usage history are automatically recorded, improving accountability and reducing loss.

Real-Time Dashboard
A centralized dashboard provides instant visibility into asset status, availability, and maintenance schedules.