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Best Zapier Alternatives: Top 10 Automation Tools 2025

Pushpak Vitthal Landkar
Abhimanyu A
  • December 22, 2025
  • 6 min read

Modern businesses are now being supported by automation in HR and IT marketing and data integration. Zapier has been among the most used workflow automation platforms and has assisted teams in connecting thousands of apps and automating repetitive processes without any code.  

But when the companies grow and the automation requirements become more intricate, the pricing of Zapier, the constraints of the customization, or the flexibility of the apps do not always meet the changing needs of the company. 

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Summary generated by AI, reviewed for accuracy.

Employee Onboarding 365 automates and simplifies the entire onboarding process within Microsoft 365, connecting seamlessly with Teams, Outlook, and SharePoint to reduce manual work, save HR time, and deliver a smooth, compliant, and engaging first-day experience for new hires.

There, Zapier alternatives enter the picture of modern automation software, which offers the same (or even better) functionality with more advanced workflows, enterprise integrations, and reasonable prices.  

The 10 best Zapier alternatives to consider in 2025 to include in your automation strategy are as follows:   

Employee Onboarding 365 

  • Rippling 
  • BambooHR 
  • Gusto 
  • ADP Workforce Now 
  • Workday 
  • Paylocity 
  • Paycom 
  • TriNet

Why Businesses Are Searching for Zapier Alternatives

Zapier is the best at building no-code automation between applications. However, it is not always appropriate for all organizations, particularly those that have industry-specific or enterprise-level workflow requirements.  

The following are the most popular reasons why teams consider alternatives to Zapier:  

  • Inadequate complex workflow customization.  
  •  Increasing costs with the increase in automation volume.  
  •  Multi-step processes are limited to superior plans.  
  •  Less integration with enterprise systems (native).  
  •  Absence of profound analytics or workflow insights.  

The appropriate automation solution will be based on the priorities of your company, either in terms of affordability, scalability, or industry integration.  

About Zapier

Zapier, which was founded in 2011, has more than 6,000 app integrations, and it assists businesses in automating their processes such as updating spreadsheets, email management, and CRM data synchronization. It is easy to use and therefore is best suited to startups and small teams that require no developer assistance.  

Pros of Zapier 

  • Drag-and-drop workflow builder that is easy to use. 
  • Ready-made integrations Thousands of ready-made integrations. 
  • Good documentation and support in the community. 
  • Trustworthy cloud infrastructure. 
  • None of the coding knowledge is needed. 

Cons of Zapier 

  • Restricted functionality of free or lower-tier plans. 
  • Complex processes may need third-party applications. 

10 Best Zapier Alternatives in 2025

Below are ten powerful automation platforms from HR to payroll to onboarding that provide advanced functionality beyond Zapier’s traditional workflow builder. 

Product Name 

Key Difference from Zapier 

Free Trial / Demo 

Product Name 

Description 

Free Trial / Demo 

Employee Onboarding 365 

Purposefully designed to automate HR and onboarding processes within Microsoft 365. In contrast to the general automation of Zapier, it is closely connected with Teams, Outlook, and SharePoint. 

14 days 

Rippling 

Integrates HR, IT and payroll within a single platform. Whereas Zapier links apps, Rippling automates entire employee lifecycle. 

Request Demo 

BambooHR 

People operations and HR automation-centered, which is best suited to onboarding, PTO tracking, and employee data management, as opposed to generic workflow triggers. 

7 days 

Gusto 

Targeted at small and medium-sized companies that require automation of payroll, benefits, and compliance rather than integration of multiple apps. 

30 days 

ADP Workforce Now 

HR and payroll platform built at enterprise level to automate compliance and reporting on a large scale – better suited to large organizations than the workflow builder of Zapier. 

Contact Sales 

Workday 

Provides AI-powered HR, financial, and analytics automation. It is designed to do predictive and global enterprise operations, not simple app connections. 

Contact Sales 

Paylocity 

Offers in-platform automation of HR and payroll and advanced analytics – no third-party integration, such as Zapier. 

Request Demo 

Paycom 

An integrated HR and payroll platform based on native automation, without the necessity to have multiple integrations or connectors. 

Contact Sales 

1. Employee Onboarding 365 

Employee Onboarding 365 is a highly developed HR automation system created with the purpose of being used by companies that operate on Microsoft 365. It integrates with Teams, Outlook, SharePoint, and Power BI to automate HR processes, onboarding, and employee lifecycle management, all in the well-known Microsoft ecosystem. The platform removes the manual HR activities, improves cross-departmental cooperation, and provides a integrated onboarding process to new employees. 

Key Features 

  • Onboarding and HR workflow creation automation. 
  • Live task monitoring and reporting. 
  • HR and manager role-based access controls. 
  • In-built e-signature and document management. 
  • HR analytics dashboard that is interactive. 
  • PTO and leave tracking is automated. 
  • International or distant team accessibility through the cloud. 

Benefits 

  • Streamlines and shortens the time of onboarding HR teams. 
  • Saves manual labor by automating repetitive processes within departments. 
  • Increases cooperation between HR, IT, and management. 
  • Enhances adherence and accuracy of documentation. 
  • Offers increased transparency with analytics and task monitoring. 
  • Easy to scale both large and small organizations. 

Ratings: 
G2: 4.8/5 Capterra: 4.7/5 

The reason why Employee Onboarding 365 is regarded as a Zapier Alternative 
Employee Onboarding 365 is an HR-specific automation model of Microsoft 365 as opposed to the general model of app integration offered by Zapier. It is best suited to companies that desire in-built automation, reporting and collaboration functionalities without using third-party connectors – providing a more custom and safe experience in HR processes. 

2. Rippling

Rippling is a combination of HR, IT, and payroll automation in a single platform. Rippling automates the whole employee lifecycle, including onboarding and payroll, app provisioning and device management, all in one, integrated system. It also removes the necessity to use various tools, which enables businesses to operate people, policies, and processes without difficulties and ensure compliance and data accuracy. 

Key Features 

  • Single HR, payroll and IT automation platform. 
  • Automated application provisioning and access elimination. 
  • PTO and time tracking within the system. 
  • Tax, labor and device security compliance tools. 
  • Real-time employee database that is centralized. 
  • Single Sign-On (SSO) and device management. 
  • Multi-country payroll and workforce management. 

Benefits 

  • Eliminates the use of various tools which are not linked. 
  • Streamlines onboarding, offboarding and IT management. 
  • Enhances data quality and adherence to inbuilt protection. 
  • Increases productivity through automated HR and IT processes. 
  • Provides a smooth employee lifecycle. 
  • Full automation and integration saves time and resources. 
  • Grows well or remote-first organizations. 

Ratings: 
G2: 4.7/5 Capterra: 4.8/5 

The reason Rippling is a Zapier Alternative 
Rippling provides HR, IT, and payroll automation, which is native, and much more than the general app integrations of Zapier can do. Although Zapier is dedicated to integrating various third-party applications, Rippling provides an all-in-one automation of people operations, device management, and compliance, which is why it is a better option when companies require automation of workflows on the organizational level. 

3. BambooHR

BambooHR is a people-first HR automation system that assists companies to leave spreadsheets and human labor behind. BambooHR is an HR solution that is easy to use and places the experience of employees at the heart of its operations through intuitive onboarding, time-off tracking, and employee data management workflows. It is created to suit teams who desire contemporary automation without complication. 

Key Features 

  • Secured employee database that is centralized. 
  • Automation of PTO tracking and approval. 
  • Feedback loops and performance management. 
  • Payroll and benefits management. 
  • Employee and manager for mobile HR. 
  • Connection with mainstream HR and communication solutions. 

Benefits 

  • Conserves time through the automation of repetitive HR processes. 
  • Enhances precision and clarity of employee information. 
  • Improves the onboarding process of new employees. 
  • Gives up-to-date information about workforce trends. 
  • Empowers HR departments to work with people, rather than documents. 
  • Grows with the company with ease. 

Ratings: 
G2: 4.4/5 Capterra: 4.7/5 

The reasons why BambooHR is a Zapier Alternative 
Whereas Zapier is all about integrating various standalone applications, BambooHR offers in-built automation in HR processes, such as onboarding and performance review, without having to integrate with other applications. It works best with HR departments that desire robust automation that is integrated into their people management platform instead of cobbling together individual applications. 

4. Gusto

Gusto is an automation of HR, payroll and benefits too small to medium-sized businesses. It is user friendly and is designed to manage all automated pay runs, tax filing and benefits as well as compliance. Gusto helps HR departments to spend less time on paperwork and more on people making payroll and HR smooth, precise and without stress. 

Key Features 

  • Automated payroll including inbuilt tax compliance. 
  • Insurance and benefits management. 
  • PTO tracking and time management are synchronized. 
  • Pay stubs and benefits employee self-service portals. 
  • Computerized tax filing and annual reporting. 
  • Connections with major HR and accounting solutions. 
  • Onboarding can be customized. 

Benefits 

  • Time saving automates payroll and tax. 
  • Minimizes the risks of compliance through inbuilt legal protection. 
  • Enhance employee transparency with self-service. 
  • Eases the HR management of expanding companies. 
  • Provides low, stable pricing packages. 
  • Assures precision in benefits and deductions. 
  • Increase employee satisfaction with quicker, paperless procedures. 

Ratings: 
G2: 4.6/5 Capterra: 4.6/5 

Why Gusto is a Zapier Alternative 
Gusto provides end-to-end native automation of payroll, tax, and benefits in one system, unlike Zapier, which links several third-party payroll or HR applications. It removes the use of external connectors and manages complex HR functions in-house, which makes it a perfect substitute when SMBs require easy-to-use built-in automation and do not have to deal with multiple app integrations. 

5. ADP Workforce Now

ADP Workforce Now is a premium-level HR and payroll automation system that is used to support complicated workforce functions in large or decentralized groups. It consolidates payroll, compliance and benefits management and provides rich analytics and integration. Enterprises can use ADP to automate HR processes, stay compliant, and make informed workforce decisions on a large scale. 

Key Features 

  • Automated tax and payroll compliance management. 
  • HR, benefits and pay employee self-service dashboard. 
  • State-of-the-art analytics and tailored reporting. 
  • Integration of CRM and ERP to ensure smooth flow of data. 
  • Role-based access and multi-level approval workflows. 
  • Time, attendance and performance management modules. 

Benefits 

  • Makes complicated HR and payroll tasks easier in multinational workforces. 
  • Improves adherence to current legal changes and automation. 
  • Enhance transparency and accessibility using self-service tools. 
  • Minimizes paperwork and administration. 
  • Offers practical workforce data using sophisticated reporting. 
  • Easy to integrate with enterprise systems to have a single operation. 
  • Scales effectively to growing or multi-location organizations. 

Ratings: 
G2: 4.4/5 Capterra: 4.5/5 

The reasons why ADP Workforce Now can be regarded as a Zapier Alternative 
Whereas Zapier has specialized in linking applications with custom workflows, ADP Workforce Now provides in-built enterprise automation of HR, payroll, and compliance without the use of external connectors. It is best suited to large organizations that need powerful, native automation and compliance solutions that extend well beyond the integration-based strategy of Zapier. 

6. Workday

Workday is an international enterprise automation leader, which integrates HR, finance, and analytics into a single system. Workday is created to support the needs of large organizations with complex operations, where AI-driven insights can help to maximize the decision-making process, improve employee experiences, and simplify end-to-end business processes. It provides automation, which leads to agility and scalability throughout the enterprise, with regard to talent management to financial planning. 

Key Features 

  • Integrated HR, financial, and payroll system. 
  • Predictive analytics and workforce insights using AI. 
  • International compliance and information security solutions. 
  • Live org charts, dashboards and workflow automation. 
  • Learning management and onboarding is automated. 
  • Combined performance and talent management. 
  • Workforce engagement through mobile access. 

Benefits 

  • Gives real-time access to workforce and financial information. 
  • Automates manual processes with AI. 
  • Enhance international operations adherence. 
  • Enhance human resource management and efficiency. 
  • Improves predictive analytics decision-making. 
  • Unifies complicated HR and finance processes. 
  • Grows smoothly to the enterprise level. 

Ratings: 

 G2: 4.3/5 Capterra: 4.4/5 

Why Workday is a Zapier Alternative 

 Whereas Zapier is all about connecting two or more apps to accomplish automation, Workday provides comprehensive, in-built automation in HR, finance, and analytics without the need to have external connections. It is best suited to large businesses that desire smart, AI-driven workflow automation on a single, unified platform as opposed to assembling third-party solutions.

7. Paylocity

Paylocity is a mid-sized HR and payroll automation solution designed to provide efficiency with simplicity to mid-sized businesses. It integrates payroll, benefits, time tracking, and employee engagement tools into a single streamlined platform. Paylocity is a flexible and usability-oriented solution that can assist HR departments to streamline the management of the workforce and keep the employees connected and informed. 

Key Features 

  • Payroll and benefits management is automated. 
  • HR custom workflow builder. 
  • Time, pay and benefits employee self-service. 
  • Mobile time and labor tracking. 
  • Improved workforce and reporting analytics. 
  • Performance management and engagement applications. 
  • Accounting and HR integration. 

Benefits 

  • Automates the administrative load. 
  • Enhance employee satisfaction on self-service availability. 
  • Offers practical information using analytics. 
  • Improves flexibility and customizable workflows. 
  • Automates payroll and compliance. 
  • Manages the remote workforce. 
  • Facilitates effective cooperation between HR and employees. 

Ratings: 

 G2: 4.5/5 Capterra: 4.5/5 

The reasons why Paylocity is a Zapier Alternative 

 Whereas Zapier links various third-party applications, Paylocity offers an automated payroll, human resources, and employee engagement solution in a single platform. It also removes the use of external connectors by providing native integrations and workflows, which makes it a better option to organizations that want unified automation as opposed to using app-based linkages.

8. Paycom

Paycom is an integrated HR and payroll automation system that is created to provide organizations with complete control over their workforce data. Paycom allows consolidation of HR, payroll, and compliance into a single system, avoiding multiple integrations with third parties. It automates all employee lifecycle processes such as onboarding to performance tracking with in-built automation and real-time insights. 

Key Features 

  • Automation of end-to-end HR, payroll and compliance. 
  • Employee onboarding processes are automated. 
  • Combined e-signing and document management. 
  • Performance monitoring and goal-setting software. 
  • Time and attendance control. 
  • Dashboard of workforce analytics. 
  • Employee and manager for mobile self-service. 

Benefits 

  • Streamlines HR and payroll functions into a single system. 
  • Minimizes reliance on external integrations and manual activities. 
  • Improves automated recordkeeping. 
  • Increases employee interaction through simple self-service. 
  • Enhances workforce performance and trends. 
  • Reduces mistakes and accelerates payrolls. 
  • Scales and secures growing businesses. 

Ratings: 

 G2: 4.3/5 Capterra: 4.4/5 

Why Paycom is an Alternative to Zapier 

 Whereas Zapier is an integration of different HR and payroll applications, Paycom provides native automation within one ecosystem and eliminates the external workflows. It is perfect when companies need complete control over HR, payroll, and compliance without using several interconnected applications, which is why it is a full-fledged alternative to app-based automation systems such as Zapier. 

9. TriNet

TriNet is a full-fledged HR automation solution that eases payroll, compliance, and benefits management of small and medium-sized businesses. It assists firms to effectively operate people business and minimize administrative overheads and risk. TriNet provides businesses with the ability to grow rather than deal with the complexity of HR with its embedded compliance features and support. 

Key Features 

  • Automated tax and payroll management. 
  • Enrollment and benefits administration tools. 
  • Immediate compliance checking and notifications. 
  • Automation of employee database. 
  • Reporting and analytics of the workforce. 
  • Employee and Manager mobile HR. 
  • Specialized HR and compliance assistance. 

Benefits 

  • Automates HR processes of small and mid-sized organizations. 
  • Minimizes risk of compliance through proactive monitoring tools. 
  • Automates payroll and benefits. 
  • Enhances mobile accessibility to employees. 
  • Offers professional HR and legal services on demand. 
  • Collects all workforce information to make improved decisions. 
  • Grows easily as the business expands. 

Ratings: 

 G2: 4/5 Capterra: 4.3/5

Reasons TriNet is a Zapier Alternative 

 TriNet provides end-to-end HR automation and compliance management, as opposed to Zapier that links third-party HR applications directly to its platform. It is suitable for SMBs who want an off-the-shelf HR system with built-in payroll, tax, and benefits automation without having to set up multiple integrations and external workflows.

How to Choose the Right Zapier Alternatives

The selection of an automation platform may become overwhelming because there are numerous tools nowadays. The alternatives to Zapier that are the best will depend on the size of your company, its objectives, and the type of workflows you wish to automate. Regardless of whether you are looking at HR, IT, or cross-departmental collaboration, this is what you should bear in mind when choosing a Zapier alternative that will suit your business requirements.  

Determine what processes should be automated (HR, IT, payroll, etc.)  
Begin by drawing a map of the particular processes that are the longest in your business. Do you want to automate onboarding of employees, payroll, or cross-department communication? The more transparent your automation ambitions are, the less difficult it is to identify options that substitute Zapier with a perfect fit to the operational requirements of your team.  

Make sure it is compatible with your current tools and applications  
Not all automation platforms can be seamlessly integrated with your existing stack. Make sure that the tool you select will integrate with the applications you already use, such as Microsoft 365, Salesforce, or QuickBooks, without needing complicated configuration. An excellent Zapier substitute must not interfere with your current systems.  

Compete on the basis of automation volume. 
Automation is an expense that will increase with your processes. There are those tools that charge per action or integration and others that have flat rates. Consider how you will use it and get a solution that will scale reasonably. Numerous other options to Zapier have more pricing flexibility, particularly when a business has high-volume automations.  

Guarantee privacy, compliance, and security of data 
Sensitive employee and financial information is usually processed by automation tools. Select a platform with good security measures, GDPR, and encrypted data storage. Zapier alternatives of enterprise grade tend to offer better security features and are therefore a safer option when it comes to regulated industries.  

Select tools that will be able to expand your business 
What you need today in automation may be simple, but it will change as time goes by. Select an instrument that can help in future expansion, be it the incorporation of additional departments, processing larger volumes of data, or international business. Scalable platforms will make sure that you do not need to change tools in the future.  

Assess the extent of support and training of the user 
An excellent automation tool is not merely a matter of features but also support. Find a platform that provides onboarding support, chat, and learning materials to your team. The most suitable alternative to Zapier will help you to create, maintain, and streamline workflows without any doubts, regardless of the level of your technical skills.  

Conclusion

Today, business efficiency is driven by automation. Although Zapier is an excellent place to start, the appropriate Zapier alternative can provide more integration, intelligent scalability, and industry-specific workflows to suit your requirements. It could be HR automation, payroll management, or enterprise workflow, but there is an alternative to Zapier that is designed to take your operations to the next level.  

Ready to enjoy automation that is seamless and business-specific?  Get a demo today and have 14 days of free trial to understand how the correct automation tool can make workflows easier, increase productivity, and change the manner in which your team works. 

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Frequently Asked Questions

Some great Zapier alternatives to explore are Employee Onboarding 365, Rippling, BambooHR, Gusto, and Workday. These platforms make automation simple by handling HR, IT, and business processes without coding or complicated setup.

Switching from Zapier makes sense if your business needs have grown or become more specialized. Other automation tools often provide deeper integrations, advanced workflow control, and better reporting options designed for larger teams or specific industries.

If your team uses Microsoft 365, Employee Onboarding 365 is a perfect fit. It automates HR and onboarding tasks directly inside Teams, Outlook, and SharePoint, giving you seamless workflow automation without third-party connectors. 

Yes, most Zapier alternatives let you test the platform first. Employee Onboarding 365 offers a 14-day free trial, and others like BambooHR and Gusto also provide short demos so you can see how the automation fits your business.

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