Best 7 Time Tracking Software with QuickBooks in 2026

January 22, 2026

6 min read

Difficulty keeping track of working hours of the employees? Timesheet 365 and other the most popular time tracking programs can assist you in streamlining payroll, doing billing efficiently, and integrating it with QuickBooks. Proper tracking will imply a reduced amount of handwork and errors.

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Quick Read

Summary generated by AI, reviewed for accuracy.

QuickBooks AI-based time tracking can assist companies in recording correct working hours, minimizing human mistakes, and enhancing efficiency. The smart automation manages reminders, approvals, and data matching, which provide teams with clear insight into time and project data.

Under timesheet 365, AI functions within the Microsoft Teams and share point, so tracking time becomes easy and easy to understand. Clean timesheet data is integrated with QuickBooks so faster billing and enhanced reporting and smart business decisions can be achieved without any manual work.

Software on time tracking is no longer a luxury, it is a necessity in business. Time management can save thousands of dollars in lost payroll with modest staff or increasing companies, and results in better efficiency operations.

The appropriate software does not only count hours worked but will give an insight into costs, productivity of the project, and allocation of resources. Through such tools as Timesheet 365, managers are able to stay on track, teams are held responsible and businesses can make sound decisions based on data that improves growth and profitability.

Importance of time tracking to the users of QuickBooks

Employee tracking hours is not only about time-logging but also a prerequisite to payroll, project management and a general productivity requirement. Uninterrupted tracking means that all the minutes will be registered and the payroll mistakes will be minimized as well as loss of revenue will be eliminated.

Forbes estimates that companies have lost up to 20 percent of their payrolls because of wrong time tracking that impacts both effectiveness and profitability. Employees may get frustrated by late or incomplete timesheets and billing may be delayed.

That is why time tracking software QuickBooks can be used to capture all the time and synchronize it automatically. This helps in eliminating mistakes and gives information on the performance of the employees, cost and productivity of the project, which assists the manager in making the right decisions and increasing profitability.

Functionality to Consider in Time Tracking Software

The right time tracking tool does not simply log hours, it streamlines work processes and gives actionable information.

QuickBooks Integration: Automatically sync timesheets to have proper payroll and invoicing.
Microsoft 365 Compatibility: Timesheet 365 is compatible with Outlook, Teams, and SharePoint, and it is possible to coordinate the workflow flawlessly.
Automated Timesheets and Approvals: The automated timesheets allow you to approve timesheets fast, minimize errors and accelerate payroll.
Mobile Access: Monitor time in any location, and keep distant teams active.
Reporting & Analytics: Get an insight into hours, project costs, and the trends in productivity.
Alerts & Reminders: Sign that employees turn in hours in a timely fashion so there are no errors in payroll.

An effective time tracking software enables the team of professionals to be stronger, enhance accountability, and decrease the loss of money, thus enabling business organizations to save time and enhance their profits.

Best 7 Time tracking Software that integrates with QuickBooks

Timesheet 365

Overview
Timesheet 365 is a contemporary and easy to use time tracking application that targets teams on the Microsoft 365 platform. It is fully compatible with QuickBooks and the managers can easily track the hours, create all-time detailed reports, and automatically match payroll data. This not only minimizes the errors in the manual processes, but also saves precious time and improves the general responsibility of the team.

Key Features:

The updated real-time timesheets as the hours are logged by the employees
Automation to approve and remind approvals to check that submissions are timely and correct
Time tracking everywhere and anytime on desktop and mobile
Individual reporting dashboard to compare project performance and productivity
QuickBooks payroll is an error-free payroll processor
Task and project tracking to track the workloads and resources manageability

Pricing:
Free 14 days trial; paid: 5/user/month.

Advantages:
Endless integration with Microsoft 365, user-friendly interface, precise payroll, increases productivity and responsibility of a team.

Cons:
Limited integrations with third parties, more recent product in the market.

G2 Review: 4.8/5

Best suited to:
Microsoft 365 users who want to have efficient, precise, and convenient time tracking to use in payroll and project management.

TSheets by QuickBooks

Summary:
TSheets is a series of time tracking software that is owned by QuickBooks, which is a reputed and popular provider. It is extensive in terms of scheduling, payroll management, and workforce tracking on mobile, which is why it is perfect in businesses with a remote workforce or employees that work in the field.

Key Features:

GPS location tracking to record time and place of employees properly
Mobile/desktop accessibility of flexible clock-in/out everywhere
Reminders and alerts are to be automated to minimize time entries
More detailed reporting workflow, timesheet approval workflow to gain a better understanding
Fast payroll and billing through integration with QuickBooks

Pricing:
$8/user/month + $ 20 base fee/month

Advantages:
Supported by the native QuickBooks integration, designed powerful scheduling options, mobile-app, compatible with field teams.

Cons:

Small teams can be very costly, and there can be sync lag.

G2 Review: 4.3/5

What It Suits:

Companies that rely on strict scheduling and distance employee management.

Time Doctor

Summary:
Time Doctor is an effective time tracking and productivity monitoring application. It does not only record hours but also gives insightful information on how employees use their time to assist managers to maximize team productivity. Payroll and financial management is correct and ensured by QuickBooks integration.

Key Features:

Time tracking of the employees to determine productive and unproductive time
At will screenshot capture to enhance accountability and performance evaluation
Better workload management through project and task tracking
QuickBooks payroll integration to get right automated payroll
Detailed reporting to identify productivity trends and project efficiency

Pricing:
$12/user/month

Advantages:
Enhances the productivity of teams, multi-platform, detailed and practical reports.

Disadvantages:
This can be perceived as an infringement on privacy by employees, and it might have a steep learning curve.

G2 Review: 4.4/5

Who It Benefits:
This is best suited to managers who desire the in-depth knowledge of employee productivity, efficiency in the use of time and proper payroll maintenance.

Clockify

Clockify is a free and easy to use time tracking. It can be used by any size of a team. It also provides options of integrating QuickBooks and it is not hard to manage payroll and invoices without putting any additional efforts. It is also simple and thus suitable to any small business or a startup that wants a simple solution to monitor time and projects.

Key Features:

Infinite projects and users, ideal when expanding the team
Hour tracking mobile and desktop applications
Strauss forward QuickBooks export to the right payroll and billing
Quickly understand productivity and cost of projects through visual reports and dashboards

Pricing:
Free version; Paid: $ 4.99/user/month advanced features.

Advantages:
Free of charge basic track, simple interface, customizable reporting.

Disadvantages:
Free plan is mostly un-automated, manual payroll syncing occasionally needed.

G2 Review: 4.5/5

Usage Who It Supports:
Startups and small teams who require a quality time tracking system that is cost effective and optionally integrated with QuickBooks.

Harvest

Harvest is a time tracking and invoicing software that is a great fit with service based businesses, freelancers and agencies. Its QuickBooks integration will make sure that the tracked hours will automatically become valid invoices, which will save time and minimize mistakes.

Key Features:

QuickBooks to facilitate payroll and billing
Auto timesheets to do away with manual creation
Cost monitoring and billing of simplified project finances
Profitability reports of the project to track budgets and revenues

Pricing:
12/user/month; 30-day trial.

Advantages:
Project tracking in detail, invoicing and billing are simple, user-friendly interface.

Cons:
Small teams: Not as many advanced features as large teams, a little more expensive per user.

G2 Review: 4.4/5

Who It suits best:
Freelancers, consultants, and small agencies handling client projects and invoices and requiring built-in QuickBooks payroll.

Hubstaff

Hubstaff has a reputation of having a powerful employee tracking, productivity tracking, and QuickBooks integration. It works best with remote teams and companies that have to be accountable and automate payroll and reporting.

Key Features:

Field employees and mobile teams GPS and location tracking
QuickBooks payroll sync to have proper and automated payroll
Efficiency and output analysis of the team through productivity monitoring
Flexible time tracking on mobile and desktop everywhere

Pricing:
$10/user/month

Advantages:
Existence of robust monitoring and productivity, versatile payroll, a variety of integrations.

Cons:
Monitoring employees can be an issue in terms of privacy, and can be costly when it comes to big teams.

G2 Review: 4.3/5

Best Suited To:
Remote workforces or companies that require accountability, automated payroll and granular productivity data.

Zoho People

Zoho People is an HR-oriented platform, which is integrated with time tracking, attendance management and QuickBooks. It suits well those businesses that require the full HR package with payroll facilities, and also monitor employee hours effectively.

Key Features:

Attendance and leave management to check on presence and absence of an employee
Timesheet authorizations to simplified workflow and responsibility
QuickBooks payroll integration to process payroll accurately and automatically
Time tracking and HR management access on mobile apps

Pricing:

$1/user/month for basic plan
$3/user/month for standard plan

Advantages:
Low cost, complete HR package, mobile-compatible to access any time.

Disadvantages:
Could be complicated with teams that require time tracking only, some features are not available on lower plans.

G2 Review: 4.2/5

Who It Can Benefit:
Companies that require an integrated HR and time tracking system, especially those that would like to control attendance, payroll, and workflows of employees within a single tool.

Comparison Table: Key Highlights

Software	QuickBooks Integration	Pricing	Best For	Mobile App
Timesheet 365	Yes	$5/user/month	Microsoft 365 users	Yes
TSheets	Yes	$8/user/month +$20 base	Scheduling & mobile teams	Yes
Time Doctor	Yes	$12/user/month	Productivity tracking	Yes
Clockify	Yes	Free/$4.99	Cost-conscious startups	Yes
Harvest	Yes	$12/user/month	Freelancers & agencies	Yes
Hubstaff	Yes	$10/user/month	Remote accountability	Yes
Zoho People	Yes	$1-$3/user/month	HR + time tracking	Yes

What is the Time Tracking Software and how it increases productivity and profits

Time tracking is much more than time keeping, it is a tactical instrument that allows you to unlock the full potential of your team and propel business growth.

Firms using time tracking software are always associated with increased project profitability of up to 15 percent (Hubstaff, 2023) due to the enhanced management of billable hours and minimized time wastage. Proper tracking will make sure that no work is underbilled and this saves the business thousands of dollars annually that otherwise would be wasted in hours underreporting.

Also, automated reporting can save managers and HR teams 30-40 percent of administrative work (Software Advice, 2022). Employees will be held more responsible, deadlines will be met more frequently and project efficiency will be increased in general. Using Timesheet 365, Microsoft 365 will be integrated smoothly so that your workflow is not disrupted, and the managers can concentrate on business development rather than on locating missing hours.

Organizations can also obtain actionable insights by the use of the right time tracking software, such as which projects are the most resource-consuming, which workflows have bottlenecks, and make decisions based on data that can enhance productivity and profitability.

Selecting the Right Software to use in your Business

The choice of the appropriate time tracking solution is important to achieve maximum efficiency and guarantee a high payback. The following are some of the important considerations:

Integration Requirements:

QuickBooks integration is necessary to process payroll and bill clients. Ensure that your tool of choice is well integrated with your accounting and HR systems.

Ease of Use:

Select tools that have an easy interface to reduce the learning curve and enhance the adoption of the tools by employees. The complex software may cause resistance and inaccuracy of data.

Pricing:

It is not only the base price but also the value of the features such as reporting, automation, and mobile access. Free tools can save on initial costs but might not be able to perform the necessary functions.

Automation & Mobile Access:

Automated reminder tools, approvals, and mobile apps save time, minimize errors, and enhance compliance, particularly when working remotely or in a hybrid team.

Reporting & Analytics:

Real-time dashboards and reporting enable managers to understand the trends of productivity, track project costs, and make decisions based on data to enhance business performance.

Timesheet 365 is the best option to use in case of Microsoft 365 users, as it has full integration, automated timesheets, and payroll syncing.

Future of Time Tracking QuickBooks on AI

AI is transforming the way business is tracking time, paying individuals, and scoring work. The use of modern software does not depend on individuals manually writing numbers. AI can assist teams to complete their work in less time, reduce errors, and concentrate on the actual work rather than on paperwork.

It is the AI time tracking that identifies missing hours, unusual trends, and potential mistakes prior to payroll. This assists in preventing expensive errors and retaining funds in the company. Automatic approvals and push notifications prompt workers to record their hours on time, and Smart reminders keep the process going without any delays.

When AI time tracking is used with QuickBooks, businesses receive faster payroll, more organized financial information, and trust all reports. Using Timesheet 365, the AI is integrated into Microsoft Teams and SharePoint, allowing employees to record time in the applications they use daily.

The use of AI in improving time tracking

Identifies missing or discrepant time recordings prior to payrolls.
Sends intelligent notifications to enhance timesheet compliance.
Automates approvals to lessen the work of managers.
Examines work patterns to indicate gaps in productivity.
Enhances accuracy of payrolls by matching clean data with QuickBooks.

AI + Microsoft 365 = More Smarter Workflows

Check and examine timesheets within Microsoft Teams.
Store and manage time information in a secure manner through SharePoint.
Minimize context switching by maintaining time tracking in already known tools.
Allow the employees, managers and HR teams to work faster together.

When integrated with AI, QuickBooks payroll accuracy, and integration with Microsoft 365, time tracking will be more secure, quicker, and easier, allowing businesses to save time, reduce expenses, and make informed decisions.

Time Saving of Timesheet 365 through Smart Automation

Timesheet 365 is designed to serve the needs of modern teams that use 365 on a daily basis. It is a smart automation that eliminates manual repetitive work and simplifies time tracking throughout the process.

There are automated reminders that coerce employees into filing timesheets in time. Workflows of approval reduce time wastage and eliminate back and forth mail. When accepted, the data will be integrated with QuickBooks so that the payroll will be correct without any manual exports.

Such automation contributes to saving hours per week by the HR, managers, and finance teams. Teams will be able to plan, perform, and develop instead of pursuing timesheets.

Why Timesheet 365 is the Best Fit to Microsoft 365 Teams

Timesheet 365 integrates with the workflow of your organization in the event that you already use Outlook, Teams, or SharePoint. There is no need to change platforms or to train workers on complicated systems.

The workers are able to record time in familiar Microsoft applications. Managers look at reports that are designed in a dashboard format to be easy and quick. Payroll data are cleaned, ready to use in QuickBooks, by the finance teams.

Such a close integration between Microsoft 365 makes it easier to use, more accurate, and more widely used among teams. The outcome is improved information, hassle-free payroll, and reduced headaches.

What Is the Right Time to Change to a New Time Tracking Tool?

In case payroll errors occur frequently, approvals are too slow, or teams do not record hours, then it might be time to upgrade your system. Expanding teams quickly outgrow the spreadsheets or simple tools.

Automation can save time and money in case you use QuickBooks and write hours manually. An application such as the Timesheet 365 is friction-free and grows with your company.

Early switching prevents inefficiencies in the future, enhances employee compliance and secures revenue as your organization expands.

Reasons Why Timesheet 365 is a Smart Long-Term Investment

The current issues should be addressed with time tracking software that will help in the upcoming development. Timesheet 365 is created to expand with both large and small teams.

Small teams can use it due to its low cost, and bigger organizations can use it with automation and reporting. The integration of Microsoft 365 and QuickBooks make it compatible with popular business platforms.

When picking Timesheet 365, one is making an investment in accuracy, transparency, and efficiency, without the complexity and high cost.

Conclusion

Find the appropriate time tracking software that is compatible with QuickBooks and you may alter the way your business tackles payroll, productivity and profit. Accuracy, clarity and confidence are added to each hour that is tracked by the right tool.

Timesheet 365 is designed to be smoothly integrated with Microsoft 365, with intelligent automation and trustworthy QuickBooks connectivity, all scalable to your business. Get 14 days free trial and begin to have a stress-free time tracking that saves time, minimizes mistakes, and makes smarter business decisions.