1. Timesheet 365 — Best All-in-One Time Clock for Small Businesses 

Timesheet 365 tops my list as the most versatile and user-friendly time clock solution for small businesses in 2025. It’s built with simplicity in mind—yet powerful enough to handle everything from daily time tracking to payroll-ready reports.   

Why I Chose Timesheet 365:   

After extensive testing, I can confidently say Timesheet 365 hits the sweet spot between ease of use and advanced functionality. It features a one-tap mobile clock-in system, automatically generates detailed timesheets, and integrates effortlessly with payroll software—so you can stay focused on running your business without worrying about manual errors or time theft.   

Key Features of Timesheet 365:   

One-Touch Clock In & Out   

Employees can clock in and out from their phones with a single tap. The app syncs with the built-in scheduler, allowing managers to add shift notes, images, and even videos for extra clarity at clock-in.   

Automated, Error-Free Timesheets   

Work hours are logged in real-time and automatically compiled into digital timesheets. You get a clear breakdown of daily totals, overtime, break times, and absences—all reviewable immediately.   

One standout feature? The system flags any time irregularities before payroll is processed, helping you avoid costly mistakes.   

Precision GPS Tracking with Timesheet 365   

One of my favourite features in Timesheet 365 is its highly accurate workflow, which adds a whole new level of accountability to your workforce. Whether you’re managing remote crews or on-site teams, you can always verify where employees are clocking in from.   

The app logs the exact location at clock-in and can even track employee movement during working hours—great for field teams or mobile staff. You can also enable geofencing, which lets you draw virtual boundaries around job sites. If someone tries to clock in before arriving at the worksite—or after leaving—it simply won’t go through.   

This kind of location-based control helps eliminate early punch-ins, discourages time theft, and builds trust in your time tracking process      

Flexible Job & Task-Based Time Tracking   

What sets Timesheet 365 apart is its flexibility—you’re not locked into a one-size-fits-all time clock. You can easily tailor what your team tracks time against, whether it’s specific jobs, tasks, client accounts, or physical locations.   

This level of customization is especially useful if you bill by the hour or manage multiple clients. With detailed job-based time logs, you gain clear visibility into where your team’s time is going, which projects are taking up the most resources, and how to allocate your workforce more efficiently.   

Whether you’re managing field service jobs, agency projects, or in-house tasks, Timesheet 365 gives you the tracking granularity you need without the complexity.   

Employee Scheduling Made Simple with Timesheet 365   

Timesheet 365 features an intuitive, color-coded scheduler that makes managing shifts effortless. Using drag-and-drop functionality, you can easily create and adjust schedules, with helpful templates and recurring shift options to save time. This scheduler is built especially for teams with field employees, allowing staff to view their shifts, request swaps, and accept assignments—all subject to your approval.   

Another great feature is the ability to generate a shareable, read-only schedule link. This makes it easy to keep clients or stakeholders in the loop about project timelines without giving them full system access.   

I also appreciate Timesheet 365’s smart auto-scheduler. Simply add your unassigned shifts and specify the required roles for each. The system then automatically generates optimized schedules based on employee availability, skills, preferences, and your business needs—taking much of the manual work off your plate.   

Streamlined Timesheet Management   

While Timesheet 365 offers flexible time tracking, another core strength lies in its real-time reporting and analytics capabilities. Instead of juggling spreadsheets or manually compiling data, you get instant access to detailed reports that show hours worked, overtime, and attendance patterns—helping you make smarter staffing decisions.   

These reports can be customized by date range, department, or project, giving you the insights you need to optimize productivity and keep labour costs under control. Plus, with automated alerts for anomalies like missed punches or excessive overtime, you stay proactive about potential issues before they impact your payroll.   

Seamless Integrations with Timesheet 365   

Timesheet 365 connects effortlessly with popular Microsoft tools to keep your workflows smooth and centralized. It integrates directly with Microsoft SharePoint, allowing you to store, share, and manage time tracking documents securely within your existing file system.   

Additionally, Timesheet 365 works together with Microsoft Teams, so employees can clock in and out or check schedules right from their Teams workspace no need to switch apps. This integration streamlines communication and helps your team stay connected without disrupting their day.   

Timesheet 365 is an all-in-one time management app designed to help you run your entire business from anywhere. Managers can effortlessly create employee schedules, track time, and generate detailed reports all within one platform. You can also securely store important documents and streamline communication with your team through built-in messaging features.   

Pricing starts affordably, with plans beginning at just $29 per month for up to 30 users, and small businesses with fewer than 10 employees can even get started completely free.   

With Timesheet 365, employees spend less time figuring out their tasks and more time focusing on getting the job done efficiently.   

Timesheet 365 provides a free plan that’s available indefinitely—so you can start tracking time and managing your team at no c  

Key Features:  

• Mobile-friendly employee time clock   

• Precise real-time GPS tracking   

• Automated timesheet generation for hassle-free payroll   

• Break and overtime tracking   

• Comprehensive time off request management   

• Easy-to-use employee scheduling   

Advantages:   

• Effortless and accurate time tracking   

• Quick and straightforward setup process   

• Clean, easy-to-navigate interface   

• Support team that responds promptly and effectively   

Drawbacks:   

• Requires a stable internet or Wi-Fi connection to function properly